The Warsaw City Council met in regular session on Monday, November 9, 2009 at the city building 303 East Main Street at 7:30pm.

Council members present: Randy Jones, Brandon Terrell, Jamie Gould, Charlie French and Jackie Giles. Keith Jones was absent due to illness.

Attorney Mike Duncan was present.

Visitors present: Clay Warnick, Winslow Baker, Jeff Woods from Raisor, Zapp & Woods, Kenny Locke, James Riddle from High Tech Rescue, Bill Rankin, Joe Fields, Loren Roberts, Keven Hardwick from Ferrara Fire, Mike McIntire, JR McIntyre, Allison Greenlee, Sherry Needy, Barry Alexander, Dwayne Baum, Joyce Justis, Steve Zimmer.

#1 Approval of the Agenda

Additions; Mayor Simpson added Chamber Dinner, 1^st Reading of Ordinance 2009-03, Charlie French added Closed Session for Personnel, Jackie Giles added Motel behind Subway.

A motion by Randy Jones seconded by Brandon Terrell to approve the agenda with the additions. Motion carried unanimously.

#2 Approval of the Minutes from previous meetings

A motion by Charlie French seconded by Brandon Terrell to approve the minutes from the October 12^th meeting. Motion carried unanimously.

#3 Approval of financial statements & bills for the month

A motion by Brandon Terrell seconded by Jamie Gould approving the financial statements and bills for the month. Motion carried unanimously.

#4 Recognition of Audience

NONE

#5 FY 08-09 AUDIT REPORT

Jeff Woods auditor with the firm Raisor, Zapp & Woods from Carrollton was present to give council the audit report on FY 08-09. Mr. Woods advised that the year had been difficult for the city due in part to the economic times and residents & business watching their water usage and also due largely to the closing of the ATS plant. The plant’s closing has had a tremendous impact on the city’s financials. Mr. Woods advised the city may have to either cut expenses or raise revenues (either in occupational tax or insurance).

A motion by Brandon Terrell seconded by Jackie Giles to approve and accept the FY 08-09 audit report as presented by Raisor, Zapp and Woods . Voice vote : Randy Jones yes, Jamie Gould yes, Charlie French yes, Jackie Giles yes, Brandon Terrell yes. Motion carried unanimously.

#6 OPEN SEALED BIDS FOR FIRE TRUCK

Mayor Simpson reported that 3 sealed bids had been received in response to the city’s request for a new firetruck. Mayor Simpson opened the first open:

#1 – Vogelpohl – no bid received just a letter saying they were not bidding

#2 – Ferrara Fire Apparatus - $558,415.00 plus equipment options

#3 – High Tech Rescue - $665,719.00 plus equipment options

Mayor Simpson announced that Fire Chief Barry Alexander would review the 2 bids for spec accuracy and would report at the December council meeting.

#7 RENAISSANCE ON MAIN/TOURISM DIRECTOR

Mayor Simpson and council discussed whether the city wanted to take part in a combined renaissance/tourism position. The cost for the city would be approximately $10,000. All saw potential in the program but in the past no money has been generated thereby making the council members question whether or not to proceed. Also discussed was how the duties of the combined position would be divided and therefore the monies generated. Mayor Simpson advised he would talk to the Judge regarding council concerns and would advise council in December. A suggestion was made that the employee would received an incentive bonus as money was received in way of grants etc.

Judge French arrived at the city meeting and discussion continued on the renaissance/tourism director position. It was suggested that a committee be formed to review the matter. The committee will be formed with council member, fiscal court, tourism and renaissance all having representation. The city agree to have Jackie Giles and Jacqueline Mylor sit on this committee to represent council and renaissance.

Judge French also thanked council for their recent financial help with the skateboard park and with the recycling program. He would like to have a mail out to all residents explaining the recycling program to help educate the public.

#8 WINSLOW BAKER

· Winslow advised that blacktopping would start November 11 – both Morton and Carlisle were added to the pavement list

· The code enforcement board needs a replacement

· He would be attending a mandatory meeting in Frankfort on November 12^th on the “Safe Routes to School” grant

Councilman Terrell asked Winslow to check into possible abandoned cars on East Pearl Street and Blue Heron Drive.

Councilman Giles informed Council that he had attended tonights public hearing on a zoning request by Bob Weldon. The property is not in the city limits but the city would be responsible to serve the proposed new trailer park with sewer. Mr. Weldon made a request that a decision on his project not be made until February of 2010. It was clarified that any zoning approval would go to the fiscal court for approval also.

Councilman Giles advised that he had received complaints about the Gallatin Motel. He advised the complaints said that the hotel was being used as an extended stay motel or lodging house rather than its intended zoning of a motel. Mayor Simpson advised that Winslow would look into the matter with the owners.

ADDITIONS:

The mayor advised all that the annual Chamber dinner is Friday, December 4^th. Anyone interested in attending should contact the clerk.

Council approved the first reading of Ordinance 2009-03 regarding stipulations for the use of the Craigs Creek boat ramp.

The Mayor advised that currently the city’s fire hydrants were being repainted. The various colors on the hydrants will reflect the flow from that hydrant.

A motion by Charlie French seconded by Jackie Giles to exit Regular session and enter Closed session for the purpose of personnel issues pursuant to KRS 61.810(1)(f). Motion carried unanimously.

A motion by Jackie Giles seconded by Randy Jones to exit Closed/Executive Session and enter regular session.

A motion by Jackie Giles seconded by Randy Jones to Adjourn.

Meeting adjourned at 9:05pm.

Mayor, Travis Simpson

City Clerk, Carolyn Marksberry