The Warsaw City Council met in regular session on Monday,  May 11, 2009 at the city building 303 East Main Street at 7:30pm.  

 

Council members present:   Keith Jones,  Randy Jones,  Jackie Giles, Brandon Terrell, Jamie Gould and Charlie French.   

 

Attorney Mike Duncan was present.

 

Visitors present:    Clay Warnick, Winslow Baker,  Steve Henderson, Linda Bailey, Rhonda Wells, Jacqueline McConnell, Walter Bannick, Donnie Gould, Brent Caldwell.     

 

Mayor Simpson called the meeting to order and welcomed all present.  

 

#1 Approval of the Agenda

Additions:  Mayor Simpson added Resolution 2009-13 KIA, Jamie Gould added driveways, Jackie Giles added conversation to item #6, Brandon Terrell added Closed Session for purpose of personnel issue.    

A motion by Randy Jones  seconded by Charlie French to approve the agenda with the additions.  Motion carried unanimously.

 

#2 Approval of the Minutes from previous meeting

A motion by Charlie French seconded by Keith Jones  approving the minutes from the previous meeting.  Motion carried unanimously.

 

#3  Approval of financial statements & bills for the month

 A motion by Jackie Giles seconded by Randy Jones  approving the financial statements and bills for the month.  Motion carried unanimously.

 

#4  Recognition of Audience

Walter “Skip” Bannick was present on behalf of his grandson to say thanks for the City’s help in building the new skate park.  He also asked if a water fountain could be installed in that area. 

Mr. Bannick also advised he has a golf cart and inquired as to how to go about getting golf cart insurance?  Mr. Bannick advised he was having a trouble locating insurance that was affordable.  Mr. Winslow Baker advised he knew that the local agency Ewbank Insurance offered it at a reasonable price.  The Mayor advised the city would contact the Kentucky League of Cities and the Clerks association for some ideas. 

 

#5  SENIOR CLASS REQUEST

Council reviewed a request by the GCHS Senior Class and their sponsors to pay for 2 meals for the students while practicing and decorating for this year’s commencement activities.  In the past the council has paid for breakfast and lunch for the class.

A motion by Randy Jones seconded by Jackie Giles to approve paying for breakfast and lunch for the seniors of 2009.  Voice vote:  Brandon Terrell yes, Charlie French yes, Keith Jones yes, Jamie Gould yes, Jackie Giles yes, Randy Jones yes.  Motion carried unanimously. 

The City Clerk will contact Mary Beth Herndon and advise.

 

#6  WATER IMPROVEMENT PROJECT

a.        Resolution 2009-12.  Correction was made that the actual Resolution read “11” instead of “12” that mistake was noted and will be corrected. 

A motion by Jackie Giles seconded by Charlie French to approve Resolution 2009-12 authorizing payments be made regarding the Warsaw Water System Improvement Project.  Voice vote:  Brandon Terrell yes, Charlie French yes, Randy Jones yes, Jamie Gould yes, Keith Jones yes, Jackie Giles yes.  Motion carried unanimously.

 

Mayor Simpson advised that the Water project was about 75 – 80 % complete.  Issues were raised regarding roads that were dug up and due to rain needed more gravel.  Issues mentioned were Smith Avenue both ends, Bea Scott Drive, Kirby Avenue and numerous driveways.  The Mayor advised he would talk to National Water regarding the situation.

 

#7  WASTEWATER PROJECT

Municipal Order 2009-01 was read by Attorney Mike Duncan and considered by City Council.  A motion by Jackie Giles seconded by Jamie Gould approving and authorizing the Mayor to execute and submit all CDBG application documents necessary to secure a possible grant through CDBG for the Wastewater Project.  Voice vote:  Randy Jones yes, Brandon Terrell yes, Charlie French yes, Keith Jones yes, Jamie Gould yes, Jackie Giles yes.  Motion carried unanimously. 

 

Mayor Simpson reported as of right now funding for the Wastewater Project would be:  KIA – 2,000,000 (50% forgivable loan at 1% interest)

CDBG – 1,000,000

STAGG – 1,300,000  ( City $800,000 and County $500,000)

RD – 2,200,000 ( loan and grant combination)

TOTAL PROJECT FUNDING/COST $ 6,500,000

 

Mayor Simpson reviewed Resolution 2009-13 regarding the KIA application (listed above). 

A motion by Jamie Gould seconded by Brandon Terrell approving and authorizing the Mayor to execute and submit an application through the Kentucky Natural Resources and Environmental Protection Cabinet and the Kentucky Infrastructure Authority as is necessary to obtain loan assistance from the Federally Assisted Wastewater Revolving Fund (State Revolving Loan Program) for the proposed Wastewater Improvement Project.  Voice vote:  Charlie French yes, Keith Jones yes, Jackie Giles yes, Randy Jones yes, Brandon Terrell yes, Jamie Gould yes.  Motion carried unanimously.

 

#8  WARSAW SPORTS COMPLEX

Councilman Giles reported that IMI Concrete would pay for 1/3 of the concrete cost for the dugouts.  Council had appropriated $12,000 at last months council meeting from the Cingular Wireless fund for construction of 6 dugouts.  It was agreed to block the dugouts with tin roof but to allow for sufficient ventilation.  It was questioned whether there are any inmates at the Grant County Detention center qualified to do the block.  The Mayor advised he would find out.  It was agreed that any maintenance etc that the ball fields or soccer fields require would be done by the County.  Jackie advised only a zero turn  mower should be used on the fields.  Brandon Terrell questioned the status of the unfinished fence.  Jackie advised that this area was for the future playground and that the fence posts would be moved toward the road in order to enclose that playground area in with the rest of the complex. 

 

#9  RENAISSANCE ON MAIN

Renaissance Director Steve Henderson updated Council with various projects.  He reported that Gallatin County tourism had purchased 3 banners to be used for the Farmers Market to be held the 2nd Saturday of each month at the courthouse square.  Flower baskets have been installed around town.  The radio shack has now moved to Main Street and in its previous location is a Mexican grocery store that will soon have restaurant. 

Henderson mentioned a tree at the pocket park that needs to be removed.  The Mayor advised he would look at it first. 

Between June 1 and July 31st the City would take part in a summer program and will have 2 people ages 16-24 helping out.  Councilman Randy Jones expressed concerns that these 2 people could not work with the inmates from the Grant County detention  center and expressed his displeasure in the program. 

Steve was given permission to purchase a new digital camera for the city.  The cost will be approximately $250.00

The gazebo project has been delayed pending an archeological survey.  The mayor advised the project needs to start soon in order to be completed by July 4th otherwise it needs to begin after Riverdays.  The Mayor questioned if the city could start the construction and get reimbursed later from grant funds if the grant is approved.  Steve said he would check.

 

#10 WINSLOW BAKER

Winslow Baker gave the code enforcement report.  He reported that the school had been approved for a Safe Routes to school grant for sidewalks that would include Dorman Drive. 

Winslow advised that the trailer on Riverview Drive that was blocking the entrance/exit was going to be moved.  The plan was to put the trailer in the original space. 

 

Mayor Simpson advised that city attorney Mike Duncan had reviewed the paperwork concerning last month’s request by Carol Spitzer owner of Pier 99.  Ms. Spitzer requested to least 100’ of Craigs Creek ramp property for her use.  Mr. Duncan advised that the City is acquiring the property from the United States Department of Interior through the Federal Lands to Parks Program.  As a condition of receiving the property from the federal government, the city is prohibited from leasing the property to an entity for private purposes.

The City will send Ms. Spitzer a letter advising her of counsel’s findings. 

 

Council discussed a topic that was brought up at last months meeting by Council member Jackie Giles concerning yard sales at the BP lot.  John Ratliff was present to argue that for the most part people that set up clean their own messes up.  Mr. Ratliff stated the a few problem people  should not be able to penalize the good ones.  Councilman Giles stated that it seemed only fair to other area businesses that the people who set up to sell items should pay a business license fee like other businesses in town.  The Mayor asked council what direction they wanted to take?  It was agreed to table the subject until next month once the city attorney had time to review the ordinance on vendor/peddler fees. 

 

#11  BUDGET 2009 -20-10

Council reviewed the first reading of the budget for fiscal year 2009-2010.  A correction was made on the math for the fire department budget thereby changing the math for the total.  The city clerk advised she would review the problem.  The mayor stated he was trying to get prices so that a ladder truck could be added to the fire department budget.  He advised that the addition would not affect the total budget for the fire department.  The Mayor also advised that he was looking into costs for a new backhoe and would report at the June meeting.

 

A Motion by Jackie Giles seconded by Randy Jones to exit regular session and enter closed / Executive session per KRS 61.810(1)(f) to discuss a specific personnel issue.  Motion carried unanimously. 

 

A Motion by Jackie Giles seconded by Randy Jones to exit closed/Executive Session and enter regular session. Motion carried unanimously.

 

Councilman Randy Jones stated for the minutes that he was NOT in favor of purchasing tasers for the Warsaw Police Department.

 

 

With no more business, a motion by Jackie Giles seconded by Brandon Terrell to ADJOURN.  Meeting adjourned at  9:08 pm  

 

 

Mayor, Travis Simpson

 

 

City Clerk, Carolyn Marksberry