The Warsaw City Council met in regular session on Monday,  January 12,  2009 at the city building 303 East Main Street at 7:30pm.  

 

Council members present:   Keith Jones,  Randy Jones, Charlie French,  Jackie Giles, Brandon Terrell and Jamie Gould.     

 

Attorney Mike Duncan was present.

 

Visitors present:    Clay Warnick, Winslow Baker, Steve Henderson, Loren Roberts, Aaron and Sharon Terrell, Otto Terrell, Mike Terrell, Jim Gould, Rick and Joseph Ackermann, Gary Thompson.  

 

Mayor Simpson called the meeting to order and welcomed all present.  Mayor Simpson welcomed the 6 council members and asked Attorney Mike Duncan to perform the swearing in ceremony.

 

#1 Approval of the Agenda

Additions:  Mayor Simpson added Dunnies, Keith Jones added recycling.

A motion by Charlie French seconded by Jackie Giles to approve the agenda with the additions.  Motion carried unanimously.

 

#2 Approval of the Minutes from previous meeting

A motion by Randy Jones  seconded by Charlie French  approving the minutes from the previous meeting.  Motion carried unanimously.

 

#3  Approval of financial statements & bills for the month

 A motion by Charlie French seconded by Jamie Gould approving the financial statements and bills for the month.  Motion carried unanimously.

 

#4  Recognition of Audience

No one present

 

#5  Water Improvement Project

Mayor Simpson advised that the Water Project was on schedule and still hoped to meet the completion date of March 2009.  He reported that Larry Lewis would have to dig up part of Smith Avenue and would have the street blocked for a day.  He advised Jim Gould who was present in the audience and works also for the school to have the schools transportation director Mr. Hale contact the city for specific information on the shut down of the street. 

a.        Resolution 2009-02 – A motion by Jackie Giles seconded by Charlie French approving Resolution 2009-02 authorizing payments be made regarding the Water Improvement Project from the December 2008 progress meeting.  Voice vote:  Jamie Gould yes, Randy Jones yes, Keith Jones yes, Brandon Terrell yes, Charlie French yes, Jackie Giles yes.  Motion carried unanimously.

b.      Resolution 2009-01 – A motion by Charlie French seconded by Jackie Giles approving resolution 2009-01 regarding Fair Housing within the City of Warsaw.  Voice vote:  Jamie Gould yes, Randy Jones yes, Brandon Terrell yes, Keith Jones yes, Charlie French yes, Jackie Giles yes.  Motion carried unanimously.  

c.       Resolution 2009-05  - A motion by Jamie Gould seconded by Brandon Terrell approving Resolution 2009-05 in regards to adopting an affirmative action plan for the Water Improvement Project.  Voice vote:  Charlie French yes, Keith Jones yes, Jackie Giles yes, Randy Jones yes, Brandon Terrell yes, Jamie Gould yes.  Motion carried unanimously.

 

 

 

#6  Craigs Creek Boat Launching Ramp

  Steve Henderson and Gary Thompson were present to update council on the Craigs Creek Boat ramp grant project.  Mayor Simpson advised that Mr. Thompson will remain an active volunteer on this project until completion and that Mr. Henderson would be responsible for the paperwork portion of the grant. 

Steve advised Council that the Notice of Intent still needs to be applied for in order in regards to the bank retention.  A recent meeting with the Fish and Wildlife Dpt. Gave approval for the job to begin but the city is waiting to receive a copy of the final plans.  The grant is for $100,000 until the end of June with an additional $50,000 possible later. Paperwork and timesheets will be sent into Fish and Wildlife along with invoices from the City to be reimbursed.  The turn around time for reimbursement is about 3 weeks.  The area still needs to be staked out by the state and then construction can begin.  Mayor Simpson advised that this project was to be a model for the State and that all paperwork etc. needed to be in order to satisfy the state. 

 

 

#7  City of Warsaw Personnel Policy

Attorney Duncan read the seconded reading of Ordinance 2008-10.  A motion by Charlie French seconded by Jamie Gould approving the second reading of Ordinance 2008-10 amending section 38.01 of the City of Warsaw’s code of ordinances, in order to amend the city’s personnel policies to amend and clarify the City’s travel policy.  Voice vote:  Brandon Terrell yes, Keith Jones yes, Jackie Giles yes, Randy Jones yes, Jamie Gould yes, Charlie French yes.  Motion carried unanimously.

 

#8   Renaissance on Main

Renaissance manager Steve Henderson introduced Joseph Ackermann.  Joseph is working towards his Eagle Scout badge and therefore will be working with Steve on the Gazebo project.  An ad has been placed in the local paper soliciting bids.  A total of 13 companies from outside Warsaw have inquired about the project.  Steve solicited public comments etc. from the people present at the Council meeting.  None were received.  Deadline for bids is 4pm on the 28th of January.  Bids will be reviewed at the February council meeting.

 

Bryan Kirby will be holding a Strategic Development meeting Thursday, January 15th at the Welcome Center all of Council and the Mayor are invited and encouraged to attend. 

 

Steve announced that U.S.A. Bassin have included 5 tournament dates for Kentucky that will be hosted at the City’s park on the river.  All of the dates have been listed on the City’s website. 

 

#9  Winslow Baker

·        Resolution 2009-03 “Designation of Applicant’s agent”  A motion by Jackie Giles seconded by Randy Jones authorizing the Mayor to sign the “Designation of Applicant’s agent” Resolution 2009-03 in order to release the FEMA funds from Hurricane Ike.  Voice vote:  Jamie Gould yes, Brandon Terrell yes, Charlie French yes, Keith Jones yes, Randy Jones yes, Jackie Giles yes.  Motion carried unanimously. 

·        Resolution 2009-04 – Winslow explained grants funds are available that allow a city to purchase property that would otherwise stay in disrepair.  The majority of the property purchased would have to remain as green space.  A motion by Keith Jones seconded by Brandon Terrell giving permission to proceed with the grant application “Kentucky Neighborhood Stabilization Program” referred to as NSP grant.  Voice vote:  Charlie French yes, Jamie Gould yes, Randy Jones yes, Jackie Giles yes, Brandon Terrell yes, Keith Jones yes.  Motion carried unanimously.   Winslow advised on January 21st at 7pm a public meeting is scheduled to hear public comment on the grant.

 

 

#10  Budget Amendments

The City Clerk asked for approval for budget amendments dated January 12th, 2009.  All of the amendments are simply to clean up the budget.  No additional funds are requested.  A motion by Jackie Giles seconded by Jamie Gould to approve the budget amendments as requested.  Voice vote:  Randy Jones yes, Brandon Terrell yes, Charlie French yes, Keith Jones yes,  Jamie Gould yes,  Jackie Giles yes.  Motion carried unanimously.

 

#11  Aflac

Mayor Simpson advised Council that anyone interested in taking out an Aflac policy should let the City Clerk know. 

 

Additions:

Mayor Simpson asked Council to consider raising the rent for the City’s meeting room/hall previously known as Dunnies.  Currently the city charges $50 but with the cost of heating, cooling and cleaning the building he would like to raise it to $100.  The Mayor advised Council they would review the cost at the February meeting. 

 

Councilman Keith Jones inquired about recycling in the city.  The Mayor advised that he would make some calls.  He is not opposed to the idea but recommends that council find a way to control the drop off of items. 

 

With no more business on the agenda, a motion by Jackie Giles seconded by Randy Jones  to ADJOURN.    Meeting adjourned at  8:10 pm  

 

 

Mayor, Travis Simpson

 

 

City Clerk, Carolyn Marksberry